Helpful Hints & Tricks for Moving into a New Office Space
Moving from one office to another or, indeed, taking the plunge and renting your first office space after working diligently to build your very own online business from home, doesn’t come without its stresses, and as is often the way, surprises.
So, in an effort to help you with the transition, continue reading to learn some helpful hints and tricks for moving into a new office space.
Communicate Regularly with Your Whole Team
The most important component of a successful and relatively stress-free office move is to ensure that you keep every single member of your team in the loop, and if your company is a national one, you should endeavor to update relevant teams at other sites via email.
To you and the other managers, even if you have a close and loyal working relationship with a certain staff member, they’re simply another employee, but to your team members, a large portion of their life is spent in the office.
This is why you should update your staff members at every step of the way, and what’s more, you should let them know if any changes are made that haven’t been previously discussed in team meetings.
Secure the Necessary Provisions for Your Employees
Even in the smallest of office spaces, as long as you have employees spending their working day in the area, you’re both legally and morally obliged to provide even the simplest of refreshments and restroom facilities.
In the case of those managers who are preparing to move from one office in one area of the state to another one several hours away by road, or even to another state entirely, then look into secure and speedy appliance shipping from established delivery companies.
Take the Time to Create a Detailed Inventory
Even though this next suggestion may seem obvious to some managers and owners, you would be surprised at the number of people who simply overlook the fact that there’s a very real possibility that expensive equipment and accessories could be misplaced on a moving day.
Make sure that you or one or more trusted members of your immediate team catalog all the office equipment and assets, making sure to also include stationery and other smaller supplies, as well as furniture and even white goods and appliances.
Creating an inventory will also mean you’ll be able to declutter too, such as shredding any older documentation which is now entirely irrelevant, and older staff records of people who have long since left the company.
Implement a Higher Level of Security
Unfortunately, gone are the days when the only security risk to your office building was either opportunistic burglars who happened to notice an unlocked door, or else a planned robbery by a group of no-gooders.
These days, cybercriminals are the largest threat to businesses across the entire spectrum of industries, both here in the United States and internationally, too, and this is why you need to ensure that your own company’s data is secure, as well as the private and personal information and data of your customers and clients.
During the move itself, make sure that all your assets and data remain entirely secure and that when you’re moving sensitive items or physical documents of a private nature, there are additional security measures in place.
Delegate the Details
When looking to improve your leadership skills and certainly if you’ve ever attended a leadership seminar, you’ll likely already have been advised to try and let go of some of the basic tasks that you’re required to complete every working day and try and delegate more.
Of course, there’s no better time to begin something new and productive than the present, and with this in mind, ask each of your office employees to pack their own workplace belongings and desks ahead of the move.
This may require allocating a certain time of the day for them to ensure this is completed, but not only will this take some of the stress away from you and your department heads, but it will also absolve you of any responsibility in terms of any personal belongings left onsite.
Learn all the Rules of the New Building
Finally, you’ll want to start work as soon as you and your team are set up and in place, to minimize the amount of disruption and not inconvenience your valuable customers and clients.
An important factor that many office managers tend to ignore until the moving day is that even if you’re only moving to another floor in the same building, everything from the fire evacuation guidelines to the locations of the electrical outlets could be different.
This is why you need to make sure that you and at least a couple of your employees are more than familiar with the layout of the new office, as well as the building rules, before the first day of work.